Nomad Raceways is treating this event like one of our corporate events, wherein every detail and contingency must be planned out and execution is held to highest standards. Sometimes there are unexpected complications. To cite one example, a Nomad Raceways track was the centerpiece of the Kasperski Lab Booth at the GItex Show in Dubai in 2013 and 2014. Gitex is the largest IT show in the world at the largest convention complex in the world. Kaspersky Lab is a principle Sponsor of Ferrari In F1 and other series. Like many of the large booths at this show the Kasperski booth was not built with modular reusable materials but rather much more elaborate custom design and constructed more like a building with actual lumber and wallboard. Even our track table was custom built by contractors to our specification. The booth was 5,000 square foot in footprint, with a displays, Our track, a stage, video walls. On the second floor, there were meeting rooms, and private entertainment and dining areas. I ran the track throughout the show to continuous stream of onlookers and racers. We had some very nice Ferrari prizes for winners of brief but exciting races. So, mid-way through the first day, with the track surrounded by people, many in traditional Arab dress, I am told that "certain people do not wait in line". So, suddenly it is up to me and my assistant to recognize royalty and invite them to the front of the line to race. You can't exactly ask if they are present and expect them to raise their hand! I got a very quick lesson in how to recognize by head bands and entourage (often armed with automatic weapons) We managed to work that into our routine. This went well except for one prince who despite being gifted the race prize ( a very nice Ferrari hat, was outraged at no having won his race. He threw his controller and stormed off. The following day, the Emir himself, Sheikh Mohammed bin Rashid Al Maktoum arrived. In his case, there was no mistaking his ID as he was preceded by an entourage of 20 ministers and a sizable military security force.... I was very relieved when he won his race!
In our corporate events we have a known budget and a deposit in hand. For this event, all our expenses are out of our pocket Being a first time event we really do not know what income there may be. Frankly, we will need about 1,000 entries or strong sponsor support to break even.
This does seem possible as Batesville's annual events typically draw more than 600 entries with payouts of $5,000 to $10,000. Given world wide promotion, no travel costs, more classes to run, and other event attractions 1,000+ entries seems achievable. There is no real limit to the number of entries we can handle.
Currently I am working on some video presentations to demonstrate proper packaging and basics assembly of a kit car for beginners.
I know that packaging can be a hurdle, as finding proper sized boxes can be difficult. and builders are justifiably concerned about shipping their babies. Being on the receiving end of other proxies and another business in which fragile items were shipped to us by consumers, I have seen some surprising poor packaging. I have even seen really bad packaging from Amazon and others who should know better as well.
I am requesting use off Fed-ex for shipment because they are the only service that allows the shipper to create a return label that may be used anytime in the future. But relying on FedEx locations do provide packaging would be expensive especially because the boxes they stock are generally square and so would be much too large, especially for long cars.
So I am ordering in a supply of correct sized boxes and will offer "shipping kits" as an option on the registration. All the materials for easy packaging will be sent to the registrant. i will also feature the kits on my webstore so that they can be purchased pre or post registration.
So, no hunting for the right box and materials and probably less cost than buying more materials than needed.
One more detail to be managed....
